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10 Ways to Get Organized as a Yoga Teacher

There are some things you aren’t taught during yoga teacher training – especially how to run a successful yoga business. Whether you decide to get on the entrepreneur train – because yes, as yoga teachers, that’s what you can identify with – or open your own studio, there are some skills you need to acquire so your tasks get completed as smoothly as possible.

Let’s be honest, in a 200 or 500-hour course, you hardly ever get to talk about task management and organizational skills, and yet they matter just as much as the art of guiding students through safe and informed yoga sequences. Although those skills take weeks, months, or even years to cultivate, these following points will be a great place to start.

Below are 10 tips to help you get organize your yoga business, including tips for organizing yoga classes and sequences, useful resources to help you plan better, and business management.


1. Buy a notebook and use it to plan your classes.


This can be particularly helpful if you’re just starting out as a yoga teacher. Whenever you have ideas for new sequences, or for classes, draft them up, test them out, and keep them for future reference.

The more time you spend planning out your classes, you will have learned which sequences you love the most and what your students appreciate. Writing your classes down can help you remember them, and give you material to work with when you hit a creative drought.


2. Create new music playlists.


A music playlist that works perfectly with a calming Restorative yoga class or that goes well with a Vinyasa yoga class goes a long way. Take some time to sit down, listen to new songs and pair them together to create the right atmosphere. And if you’d rather put your faith in someone else’s skills, try out the playlists your favorite teachers create and bookmark the ones you connect with.

Download your yoga class calendar!

What you get:

- 4 calendar templates

- A mantra on each template

- Note taking space


3. Declutter and re-arrange your libraries.


A part of the work you do as a yoga teacher is about continuing your education. You want to grow and stay up to date with your anatomy knowledge, refine your understanding of the philosophy, try out new methods or kinds of yoga, or add just more than one string to your bows.

Organizing the materials you use – books, workbooks, articles – makes it easy to go back to when needed. Do you read a lot on yoga websites or blogs? Create folders for each topic for easy browsing (you might need that sentence you loved to turn it into a quote for Instagram), organize your books in a way that makes sense to you (read/unread, by color, by topic, by author…), and even create folders for your eBooks.


4. Back up and go back to your old content.


Whether you own a yoga studio, run retreats and workshops, or prefer to stick to the videos for teaching, chances are you embrace your teaching trade through blog posts, social media captions, or maybe video.

Back up that content if you don’t already have it in a folder on your computer or on the cloud. After a few years of content creation, you’ll thank yourself for doing this when you need to go back to an old blog post or Youtube video.


5. Set yourself on a learning challenge.


Do you know of other teachers who can help your student journey? Do you need help with building your website, learning about mobility and stability, or taking your chakra or Ayurvedic knowledge deeper? Signing up for a course might be the little push you need to get organized in your learning journey and make it a priority.


6. Try time-blocking.


Time-blocking refers to organizing your work day around different recurrent tasks. If you have to answer emails, write social media posts, practice teaching, do accounting every week, then you can decide to schedule a specific time for those. For example, you might write content every Tuesday and Thursday, do accounting every Friday, and so on.


7. Download new productivity apps.


Here are a few popular apps to help you organize your yoga business:

Trello: a great platform to use if you need to keep track of content creation.

Asana: perfect if you need to create workflows or onboard new clients.

Google Drive: a bit of a no-brainer but particularly useful if you often work with other people who need content (photos, press kits, excel sheets…) from you. If you need peace of mind in case your computer breaks down, that’s one extra reason to have all your important work backed up there.

Forest App: Plant a tree and make it grow while you’re working – every time you leave the app, your tree dies. That might help you feel more focused during your work hours…and create a beautifully lush virtual forest!


8. Create excel sheets for content management.


As yoga teachers and studio owners, a lot of your teaching goes through articles, Instagram captions, interactions on Facebook, and even books. How do you keep track of everything you have to do?

As a writer, I work with different platforms and magazines, so every time I have a new article or writing project, I add it to an excel sheet.

Whether you create courses, write blog posts, or record and edit YouTube videos, organizing yourself in excel sheets will help you focus on the task at hand instead of trying to remember what stage of creation you’re at, where to find links you need, who you need to get in touch (if at all) when you’re done, and so on.


9. Organize all the legal stuff.


Ah…this is very daunting, but necessary. Do you have all the documents you need on your website, such as a privacy policy? How about yoga insurance? Although making your business fully legal and protected isn’t the most fun, it can feel help you declutter your mind and bring you peace of mind as you continue your yoga journey.


10. Delegate and grow your team.


If you’ve been feeling overwhelmed with tasks that deplete you, be realistic and ask yourself which ones you could let someone else do. Do you need a virtual assistant to help you upload content? Or maybe someone to do your accounting, your Pinterest management, or write blog posts and newsletters? Ask for help if that’s going to add ease to your day-to-day work.

Ely Bakouche
Ely Bakouche
Ely is a writer, yoga teacher, and magazine editor at shutupandyoga.com. She believes in the power of words to change our mindsets and realities. When she's not writing, she's reading, biking, dancing, planning her next trip, or telling everyone to wear eucalyptus yoga pants to save the planet 8-) Instagram: www.instagram.com/thelinguisticyogi Website: www.elybakouche.com

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